Reservation Terms & Conditions, Payment & Cancellation Policy

1) reservation deposits

ALL RESERVATIONS REQUIRE

…. 50% of rental due with reservation (Non-refundable*)
Remainder due 4 weeks before arrival (Non-refundable*)

* unless re-booked by Beckwith at the same or higher rate in which case a full refund will be given.*

The first named person on the booking (who must be at least 24 years of age) must sign our Reservation Form. The signed Reservation Form must then be returned to Beckwith Rentals.

A binding contract between us will only come into existence when we issue a confirmation lease confirming your reservation and we have received your Reservation deposit.

Please check your confirmation invoice and all other documentation immediately on receipt and contact us promptly if details are inaccurate as it is not always possible to make changes at a later stage.

We reserve the right to refuse a reservation without any given reason.

2) 3% credit card processing fee

A 3% credit card processing fee will be levied on all credit card charges. Security Deposit (and Utilities Deposit when applicable) must be paid by check one week prior to arrival.

3) payment of the balance

The balance must be paid 4 weeks before your arrival. If the balance is not received by us in full and on time, we have the right to treat your reservation as cancelled by you, in which case, the cancellation charges as set out in Clause 6) apply.

For reservations made within 4 weeks of arrival date, you will be required to pay the full cost of the rental, plus security deposit, at the time of reservation. 

4) security deposit

A security deposit is required for each rental. The security deposit is equal to one night’s stay (can be larger for some properties) and is payable via personal check or money wire.

Security deposit is due 1 week prior to your arrival.

We respect your security deposit – please respect our rental properties.

5) late (last minute) reservations

Late reservations are those made within 4 weeks of your arrival date.

All late reservations are non-refundable. **

6) RATES – what is not included in the rental price

The rental price quoted on this website does not include:

9% VT Rooms Tax + 1% Stowe Impact Tax (applicable to rentals 30 days or less);

Departure Cleaning Fee

Travel insurance;
Security Deposit
Additional equipment (i.e. cribs, etc can usually be supplied.)

7) cancellation policy

No cancellation policy. **

** unless we are able to re-rent the property for at least the same price & period. In which case you will be refunded the difference or full amount, which ever applies.

Please look into Travel Insurance Resources.

8) Holiday Dates

MLK
min night stay – 3 nights

President’s 
min night stay – 4 nights

Christmas & New Years
min night stay – 6 nights

* guideline only, individual houses may differ.

Use of the House

About the property – All Beckwith properties are privately owned. The Owner and Beckwith Rentals reserve the right to refuse service to anyone at their complete discretion. The Owner and Beckwith Rentals will not be responsible for any accident, injury or for the loss of money, jewelry or valuables of any kind. You use the property at your own risk. TOP

Access to premises – Beckwith Rentals, or agent there of, is permitted to enter the premises at all reasonable times for any reasonable purpose connected with the repair, improvement, care and management of the premises. Beckwith Rentals will make a clear effort to notify the Renter beforehand. TOP

Capacity, occupancy – Each property has a maximum overnight occupancy based on beds, bathrooms, and what the house systems (i.e. septic, hot water, etc.) can bear. Total overnight guests should never exceed the property maximum occupancy. Should a group be misrepresented, they must pay for the extra persons immediately ($200/night) or, at Beckwith Rental’s sole discretion, the entire group must vacate the house without a refund. Infants under the age of two are not included in the total headcount. If you anticipate entertaining a party larger than the property’s maximum daytime occupancy you must notify Beckwith first. Failure to comply will result in the entire group having to immediately vacate the house without a refund. TOP

Damage – Please let us know immediately if any damage occurs during your stay. We will do our best repair or replace the damaged item promptly. The renter assumes responsibility for any damage to the rented property.

Guests – The Renter is responsible for the actions of others while on the premises because of or through their relationship with the renter. 

Parties – Please no parties! Loud and unruly tenants will not be tolerated. Most of our homes are located in residential areas and may not be used for weddings, wedding parties, receptions, or other large group functions without written approval from Beckwith Rentals and/or the Homeowner.

Pets – Please respect the Pet Policy of the house you are renting. Pets on a non-pet property can result in a charge to your security deposit.  and/or immediate eviction.

Smoking – There is absolutely no smoking allowed within any Beckwith Rental houses.

Use of house (general) – Renter and/or their guests shall not disturb, annoy, endanger, or inconvenience neighbors, nor use the premises for any unlawful purposes, nor violate and law or ordnance, nor commit waste or nuisance on or about the premises. The dwelling is for residential purposes only. Renter is prohibited from the parking of campers, motor homes or from the use of tents and campfires without prior notification to Beckwith Rentals. TOP

Rental Operations

Check-in is after 3PM

Check-out is before 10AM. Renter shall leave the premises to Beckwith Rentals by 10AM on the last rental term day, in as good and rent-able condition in all respects as it was when Renter took possession. Keys should be brought the Beckwith Rentals Office, if the office is closed please leave keys in the mail slot unless other arrangements are made. If keys are not returned there is a $50 fee.

Housekeeping / maid service – Your rental house is thoroughly cleaned and inspected before your arrival. Maid service is not included in the rental price quoted on this website. If, upon your departure your cleaning takes significantly longer than normal, your Security Deposit will be charged for those additional hours. Beckwith Rentals is pleased to offer additional maid service during your stay. Just call Beckwith Rentals at 802.253.8858. Additional cleanings may be purchased at $35/$40 per hour with a 2 hour per-day minimum. 

Insurance (travel) – Travel insurance is recommended and available on the Internet (I.E. Travelguard.com, etc.). Beckwith Rentals will give no refunds for inclement weather, including storms, states of emergency or acts of god.

Insurance (personal liability) – Beckwith Rentals encourages the renter to carry at least $300,000 personal liability insurance. This premium can be included in the rental fee. 

Payments – We prefer checks, money orders, money wires, cashiers checks, certified checks, personal checks and cash. We also accept Visa, MasterCard, Discover, and American Express with an additional 3% processing fee. Your Reservation Form and Reservation Deposit is due if reserving more than 4 weeks in advance. If reserving less than 4 weeks before your arrival, the full rental fee plus Security Deposit is immediately due. See our CANCELLATION POLICY if your plans change.

Homes for sale – If you like Stowe (and we hope you do) and are interested in learning more about the real estate market, then let us know. Beckwith Real Estate is a full service, licensed real estate broker. Call us: 802.253.8858  

Right to change rental assignment – Beckwith Rentals reserves the right to change rental assignments without prior notice or liability for any reason. When comparable accommodations are not available; guests will have the option of selecting from available properties, receiving a complete refund or credit.

Service & repair – All equipment and appliances in each house should be in working order. Please report any inoperative equipment to us promptly (802.253.8858)! We will make all reasonable effort to have repairs made as soon as possible. No reduction of rent, rebate, or refund will be issued for a mechanical failure of air conditioning, dishwasher, washer, dryer, TV, hot tub, sauna or other appliances. You will not be held responsible for repairs beyond your control. 

Utilities (heat, phone, electricity, etc.) – Utilities are included in short term rentals (capped at 20% above historical seasonal usage) as well as free local telephone calls. Excessive electrical or heating use (due to leaving windows/doors open in winter or leaving heat on high when not in the house) will affect your security deposit. The Renter is responsible for all telephone toll calls (long distance & international) during rental term.  Outstanding, long distance telephone charges will be charged to the Renter’s Security Deposit!

Taxes – in Vermont there is a 9% Rooms & Meals Tax that applies to all stays less 30 days or less and a 1% Stowe Local Option Tax. 

Legal Issues

Dangerous materials – Please do not bring any illegal or hazardous substances onto the premises.

Eviction policy – VIOLATION(S) OF THESE RENTAL POLICIES CAN RESULT IN IMMEDIATE EVICTION FROM THE PROPERTY AND 100% FORFEITURE OF RENTER’S SECURITY DEPOSIT. 

Indemnification / hold harmless – Renter agrees to indemnify and save Beckwith Rentals and property owner harmless from all liability, loss, injuries or damage arising from and nuisance or harm made or suffered on the leased premises by the renter, renters, or guests or from any carelessness, neglect or improper conduct of any persons entering, occupying or visiting the leased premises. 

Legal fees – In the event that any action shall be commenced by either party arising out of, or concerning this agreement or any right or obligation derived there from, the prevailing party shall be entitled to receive attorney’s fees as fixed by the Court in addition to all relief at law or equity.

Omissions & errors – The information about the properties offered by Beckwith Rentals in our printed material and internet website are as complete as we can make. Beckwith Rentals is not responsible for any changes the property owner may have made to their property at the time of printing or publication. Rates are subject to change without notice. 

Subletting & re-assignment – Houses may not be let, sublet or assigned to third parties.

Honesty

Honesty is the best policy. It is our policy. We try hard to make this one of the best vacation rentals you have ever experienced. Any reservation obtained under false pretense will be subject to forfeiture of payments made, and the guest will not be permitted to reserve any Beckwith Rentals properties in the future.